Complete Semester Withdrawals

Complete Semester Withdrawals

The University defines a complete semester withdrawal as the termination of a student's enrollment for any given semester after Census Date. Students are no longer registered for any courses, nor have they completed any courses. A student wanting to withdraw from all courses after the course Census Dates, is requesting a 'complete semester withdrawal.'

After the 'Last Day to Withdraw without Permission', a student requesting a 'complete semester withdrawal' must complete a Complete Semester Withdrawal Request Form. Before this date students can drop and withdraw freely in their myUCCS Portal. Any course drop after its Census Date will receive a W grade and no refund. For information about drop and withdrawal deadline, please see the Office of the Registrar's Drop and Withdrawal Policies and Procedures.

Withdrawal Options

  • Course Drop: Any drop before the course's Census Date
  • Course/Partial Withdrawal: Withdrawing from one or more courses, and remaining enrolled in one or more active courses
  • Complete Semester Withdrawal: Withdrawing from all active enrolled courses

General Withdrawal Information

For most classes during the Spring semester, the last day to withdraw is April 4th, 2025. For short-term classes, please refer to the Office of the Registrar's Drop and Withdrawal Policies and Procedures for relevant dates.

After the last day to withdraw, complete semester withdrawals are usually only available in the case of extenuating circumstances.

The following are typically not acceptable stand-alone reasons for withdrawing after the last day to withdraw:

  • Poor performance in class
  • GPA protection
  • Failure to verify class schedule
  • Failure to monitor waitlist position
  • Change of major or program that results in a course no longer being a requirement
  • Failure to attend/participate in class on a regular basis
  • Failure to abide by withdrawal deadlines

Financial Considerations

When deciding whether a withdrawal would be in your best interest, please also consider the following financial implications:

  • Any course drop after a course’s posted census date is considered a withdrawal, will generate a ‘W’ grade (not impacting GPA), and will not result in in an automatic refund.
  • Withdrawing can impact your financial aid eligibility; if you are receiving financial aid, please make sure to discuss this at your support meeting.
  • In rare circumstances, tuition appeals may be available; this is separate process and may require different documentation.

Support

The Dean of Students Office is available to support students with extenuating circumstances through the CARE Team. Regardless of when a student is withdrawing from all their classes, they should contact the Dean of Students Office if they are withdrawing due to:

  • Personal or family emergency
  • Unforeseen medical emergency or condition
  • Behavioral or mental health impacting ability to be successful
  • Other crises

Navigating the Drop & Withdrawal Process

A student wanting to drop a course (or multiple courses) before that course's Census Date, is requesting a 'course drop'. Courses that are dropped by 11:59pm (MST) on the course Census Date will be refunded tuition and most fees, will not receive any grade, and will not appear on a student's transcript. A student dropping all of their courses by each course's Census Date is cancelling their enrollment for that semester. Students can drop courses in their myUCCS portal from their initial enrollment appointment until 11:59pm (MST) on each course's Census Date. 

Before the last day to withdraw: Additional approval is not needed to withdraw. Students can withdraw in their myUCCS Portal by withdrawing from specified course(s) or from their class schedule.

After the last day to withdraw: If you are withdrawing from some, but not all, of your current courses, you must obtain approvals from either the instructor of the course and/or the academic dean (of the college the course is in) to withdraw (rules differ per college).

To initiate the process, you will need to submit a Late Withdrawal Form with all required information. Forms are then routed to appropriate approvers for a decision. Students must monitor their email for any further required action and final decision. If a student is withdrawing from multiple courses this will require multiple forms to be submitted. If withdrawing from all courses, please refer to the Complete Withdrawals process. You may also contact the Office of the Registrar for additional information on course/partial withdrawal.

Before the last day to withdraw: Additional permission is not needed to withdraw. Students can withdraw in their myUCCS Portal by withdrawing from specified course(s) or from their entire class schedule.

After the last day to withdraw: If you are seeking a complete semester withdrawal from all of your classes after the last day to withdraw, you will need to work with the Office of the Dean of Students. If you are unsure of course deadlines, please review the Office of the Registrar's Drop and Withdrawal Policies and Procedures.

The first step is to review the General Information above and complete the Complete Semester Withdrawal Request webform. After you submit the form, you will be contacted by the Office of the Dean of Students to schedule an appointment to review your situation. During busy periods, this may take up to three business days.

Please note that submitting a Complete Semester Withdrawal Request webform is the first step of the Complete Semester Withdrawal process. Submitting a request form will not result in an automatic Complete Semester Withdrawal, and are not guaranteed. You will need to work with the Office of the Dean of Students staff to complete the process after submitting your form. 

Please be aware that you will need to provide an explanation of your extenuating circumstances and possibly additional documentation. If your current circumstances prevent you from completing the form as the first step in the process, please schedule an appointment with the Dean of Students office by emailing dos@uccs.edu or calling 719-255-3091.